Director of Finance and Operations

Leadership · Aspen, Colorado
Department Leadership
Employment Type Full-Time
Minimum Experience Executive
Compensation $80,000.00

Director of Finance and Operations

 

JOB OVERVIEW:  Aspen Center for Environmental Studies (ACES) seeks an experienced professional to join our team as full-time Director of Finance and Operations to lead, manage and direct all aspects of organizational finance and business operations. Reporting to the CEO and serving as an integral member of the senior management team, the Director will be responsible for the development of ACES financial management strategy and contribute to the development of the organization’s strategic goals. The Director will be charged with developing and implementing policies and procedures both in the finance and general operational realms, including support in human resources. This is an outstanding opportunity for a finance professional with operational experience and a proven track record of creative problem-solving and change management to join a mission-driven organization.

 

About ACES: ACES is a nonprofit environmental science education organization comprised of roughly 40 employees.  We have three locations: Hallam Lake, Rock Bottom Ranch, and Catto Center at Toklat.  Since 1968, ACES has inspired a life-long commitment to the earth by providing innovative and immersive programming for all ages.  Our programs focus on ecological literacy, regenerative agriculture, forest and ecosystem health, land restoration, and environmental leadership.  

 

ACES works to contribute to a national agenda for increased environmental awareness.  Our programs reach over 140,000 individuals every year.  We teach daily in schools from Aspen to Rifle, provide kids camps, adult classes, guided hikes and field programs for all ages. ACES also works diligently to directly affect climate change education, awareness and action, as well as action on other current environmental issues. We also engage our community by hosting public lectures and events.  ACES collaborates with land trusts public agencies, and other nonprofits to achieve our mission.

 

Ideal candidates are committed to continuing ACES’ culture and organizational authenticity.

 

Primary Duties and Responsibilities:

The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required.  ACES reserves the right to modify or change the duties or essential functions of this job at any time.

 

 

Financial Management

Oversee all organizational financials including financial planning, budgeting, cashflow, andpertinent policy matters

Serve as the management and financial liaison to the board, its finance committee, the external audit team, and donors, and effectively communicate and present financial matters at select board and committee meetings

Contribute to the development of ACESstrategic goals and objectives

Prepare monthly financial statements for operating and capital budgets

Oversee and implement payment of all expenses and income including payroll using Quickbooks

Plan, coordinate, and execute the annual budget process and long-term financial planning

Prepare and maintain all necessary documentation and work with external CPA to complete federal 990, financial statements, and annual compliance audit

Serve as ACES liaison with Endowment Fund board and provide financial assistance as needed including: maintaining income and expenses, preparing monthly financials, and communicating with investment account representatives

Provide assistance to the development team in tracking grants and ensuring they are properly documented and dispersed

 

Operations Management

Oversee the implementation of capital campaign facility improvement projects

Promote a culture of high performance and continuous improvement that values learning and a commitment to quality

Improve and innovate administrative and operational accounting services such as grants processing, payroll, accounts payable, and purchasing

Upgrade and implement an appropriate system of policies, internal controls, accounting standards and procedures

Oversee the procurement and implementation of medical insurance, liability insurance, workers compensation insurance, and Simple IRA

Supervise employee housing program and associated agreements, policies and protocols

Maintain current LLC and 501c3 documentation with the Secretary of State

In consultation with HR, maintain and administer personnel management programs encompassing all functional areas of staff relations including recruitment, selection and hiring of staff in conjunction with department heads

In consultation with HR, administer and negotiate benefit plan renewals for medical, dental, retirement, disability, supplemental insurance, retirement, PTO program, sick leave, FSA and EAP

In consultation with HR, ensure staff members receive timely and appropriate training and development

In consultation with HR, revise and interpret personnel policies including procedures set in the employee handbook, housing manual, and risk management manual

Promote team building, communication, and leadership throughout the organization. This may include leading the organization’s culture initiatives as well as diversity, equity and inclusion initiatives

Perform other duties as assigned, required or requested

 

 

DESIRED QUALIFICATIONS:

 

Business, finance, or accounting degree mandatory, a master’s in business administration is preferred

Minimum five years of experience in a management role ideally with either external audit or in-house financial management, reporting, accounts payable, payroll and general ledger experience

Experience with nonprofit finance and accounting regulations

Proficient in accounting software

Knowledge and expertise of personnel recruitment, selection, training, compensation and benefits administration

Excellent written, oral, interpersonal, and presentation skills, comfortable with public speaking and effectively interfacing with senior management, Board members and staff

Must have exceptional time-management skills to manage projects on a tight timeline with a high level of attention to detail, quality, professionalism and teamwork

Flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

A key attribute of the director is that they must be self-motivated, internally driven and able to problem-solve and make decisions that balance input from the senior management team while moving tasks forward in an efficient and expeditious way

Must maintain a high level of integrity and professionalism when dealing with ethical and legal situations and be able to maintain strict confidentiality

Passion for ACES mission of educating for environmental responsibility

 

Physical Requirements

Ability to conduct activities involving moderate standing, walking, and substantial sitting

Ability to lift boxes weighing 25 pounds

Ability to hear and respond to phone calls and conversations

Ability to work at a desk for prolonged periods of time

 

Environmental Conditions

The majority of this position duty is performed within an indoor, office environment

 

Reporting Relationships

This position reports to the CEO of ACES

 

Location

This is a full-time (40 hours/week), year-round position based at Hallam Lake, Aspen, Colorado

 

Benefits and Compensation

The salary range for this position starts at $80,000; pay is dependent on skills and experience. Benefit package includes: Medical Insurance Plan, Dental Insurance Plan, matching Retirement Savings Plan, Health Reimbursement Account, Flexible Spending Account, Premium Only Plan, Paid Time Off, a Recreation Benefit, and a Discount on items in the ACES gift shops and on ACES classes.

 

Start Date

When filled

 


 

Aspen Center for Environmental Studies (ACES) is an Equal Opportunity Employer. ACES does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, genetic information, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and organizational need.  

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  • Location
    Aspen, Colorado
  • Department
    Leadership
  • Employment Type
    Full-Time
  • Minimum Experience
    Executive
  • Compensation
    $80,000.00